REGISTRATION

Welcome to the registration form for the ARC Centre of Excellence in Synthetic Biology Annual Conference 2025.

Please see below information about the upcoming conference and important information in order to complete your registration. Should you have any queries whilst completing the form, please contact Kirra Datseres at EWM directly on coesbconference@ewm.com.au or 0450 454 772. Registrations will close on Wednesday, 15 October 2025.

VENUE

RACV Royal Pines Resort Gold Coast
Ross St, Benowa QLD 4217

EVENT DATE

Tuesday 2 - Friday 5 December 2025

CONTACT

Kirra Datseres
Event Coordinator, EWM
Email: coesbconference@ewm.com.au
Phone: 0450 454 772

COMPLETING YOUR REGISTRATION

• All fields marked with an asterisk (*) are mandatory.
• Do not use upper case, please complete the form in title case i.e. John Smith.
• When typing phone numbers please use the country code, for example +61 412 XXX XXX.
• Please enter your first and last name as per photo identification or passport to ensure travel bookings are made correctly.

CANCELLATION POLICY

All cancellation requests must be submitted in writing to coesbconference@ewm.com.au. If you need to discuss circumstances before cancellation, please contact CoESB COO, J-L Heylen at jl.heylen@mq.edu.au.

• You, or your node, will not be charged for any cancellation or withdrawal from the conference before 24 October 2025.
• Between 25 October - 14 November 2025 you, or your node, will be required to pay 50% of any costs incurred by CoESB for accommodation and/or flights.
• Any cancellations made from 15 November 2025 onwards will need to be 100% supported by you, or your node – as CoESB will be charged for all accommodation and/or flights after this point.

To register your attendance for this event, please select 'Next' to complete your registration form.⁠

Please select your registration type from the options below. If you feel you don’t fit into any of these registration types, contact J-L Heylen at jl.heylen@mq.edu.au

Please read the below information carefully before proceeding with your registration.

Please ensure that you have discussed your attendance with your node administrator, CI or AI.

'EMCR' is defined as students, early or mid-career researchers who are not CIs or AIs. Before any accommodation or flight bookings are made please see the conference funding policy for how bookings must be made. NOTE: flight bookings CANNOT be reimbursed.

Students, postdocs and professional staff must share accommodation unless permission from the COO has been granted due to limited room availability.

CoESB Operations funding has an Equity and Inclusion fund to support centre members who require extra travel/accommodation support. More details on this is outlined in the conference funding policy.

Central operations funding will support airport transfers, and all programmed conference activities such as scheduled dinners, group activities, morning and afternoon teas and lunches. Breakfast is included in the accommodation costs.

AIs are not eligible to receive funding from the ARC, so they must cover attendance costs (flights and accommodation) for themselves and their group members.

Attendees are responsible for their own dinner cost on Wednesday 3 December and costs relating to accommodation incidentals (e.g. mini bar, day spa) and any hotel room damage. 

Your registration for the ARC Centre of Excellence in Synthetic Biology Conference 2025 includes:

• 3 days conference
• Poster session
• Leisure activity
• Welcome dinner
• Gala Dinner

Flights and accommodation are not included in your registration package and are at your own arrangement.

Sponsors will be allocated complimentary attendee registrations as per their sponsorship agreement. Additional attendees will be charged at $2,000.00 per person.

Industry Representatives / Partner Investigators registrations will be reviewed and complimentary attendance will be allocated in accordance with ARC contracts. Additional attendees will be charged at $2,000.00 per person.

Where applicable, you will be sent an invoice for payment after your registration has been processed. You will have the option to pay via direct deposit or secure credit card payment.

Your registration for the ARC Centre of Excellence in Synthetic Biology Conference 2025 includes:

• 3 days conference
• Poster session
• Leisure activity
• Welcome dinner
• Gala Dinner

AIs are not eligible to receive funding from the ARC, so they must cover flights and accommodation for themselves and their group members.

Accommodation for AIs can be booked through this registration form. Accommodation preferences are based on availability. Once registrations close, AIs will be contacted to confirm their accommodation requests and make payment to EWM.

Your registration for the ARC Centre of Excellence in Synthetic Biology Conference 2025 includes:

• 3 days conference
• Poster session
• Leisure activity
• Welcome dinner
• Gala Dinner
• Accommodation

Flights are NOT included in your registration. Please see the conference funding policy and flight page later in this registration process for how flight bookings must be made. 

Attendance to the Welcome Dinner and Gala Dinner are included with your registration. For catering purposes, we ask that you indicate your attendance at each function. 

Coach transfers to and from RACV Royal Pines will be available.

If you would like a transfer, please ensure you allow plenty of time to arrive at the designated meeting point. If you are planning on taking a transfer from the airport, please ensure you arrange your flights to align with the times provided below and allow plenty of time to collect your luggage.

Coach transfers are complimentary for all attendees and their partners/children who are travelling with them. Please indicate if you would like to be included on the transfers or if you will make your own transport arrangements to/from RACV Royal Pines. If you have any questions regarding the transfer options below, please contact EWM on 0450 454 772 or coesbconference@ewm.com.au.

Accommodation will be provided at the RACV Royal Pines. Please note that room preferences cannot be selected during registration. Allocations will be finalised after registrations close. Due to limited availability, students, postdocs, and professional staff are required to share rooms unless prior approval for a single room has been granted by the COO. 

CREDIT CARD DETAILS & PAYMENT
To reserve your accommodation, you will need to provide your credit/debit card details. These will be stored securely and will be held as a guarantee for your booking and for any incidental charges (eg. room service, mini bar, laundry etc). Your accommodation costs will NOT be charged to the card you provide. Should you need to cancel your accommodation for reasons outside of your control less than 30 days prior to your arrival, please get in contact with your Node Administrator as soon as possible.

ROOM SHARING
Each person must complete an accommodation booking and credit card guarantee below. Please note your room share partner in the space provided below. If you do not make a request you will be matched with someone at the organisers discretion.

ACCOMMODATION BOOKING
Please click the 'Search' button below then select 'Book Room' next to your preferred room type to confirm your accommodation.

Accommodation will be provided at the RACV Royal Pines. Please note that room preferences cannot be selected during registration. Allocations will be finalised after registrations close.

CREDIT CARD DETAILS & PAYMENT
To reserve your accommodation, you will need to provide your credit/debit card details. These will be stored securely and will be held as a guarantee for your booking and for any incidental charges (eg. room service, mini bar, laundry etc). Your accommodation costs will NOT be charged to the card you provide.

ROOM SHARING
If you are twin sharing with a colleague, each person must complete an accommodation booking and credit card guarantee below. Please note your room share partner in the space provided below.

ACCOMMODATION BOOKING
Please click the 'Search' button below then select 'Book Room' next to your preferred room type to confirm your accommodation.

Accommodation is available at the RACV Royal Pines. Associate Investigators (AI) are not eligible to receive funding from the ARC, so they must cover attendance costs (flights and accommodation) for themselves and their group members.

Accommodation preferences are based on availability. Once registrations close, AIs will be contacted to confirm their accommodation requests and make payment direct to EWM.

Please book your accommodation below to secure conference rates.

CREDIT CARD DETAILS & PAYMENT
To reserve your accommodation, you will need to provide your credit/debit card details. These will be stored securely and will be held as a guarantee for your booking and for any incidental charges (eg. room service, mini bar, laundry etc). Your accommodation costs will NOT be charged to the card you provide unless you cancel your accommodation within 30 days of arrival.

ROOM SHARING
If you are twin sharing with a colleague, each person must complete an accommodation booking and credit card guarantee below. Please note your room share partner in the space provided below. 

ROOM RATES (per night)

Single rooms (rate includes breakfast for 1): from $280.00 incl. GST
Twin rooms* (rate includes breakfast for 2): from $310.00 incl. GST
* If we are unable to allocate you to a twin room with a share partner, your accommodation will be upgraded to a single room at the standard rate from $280.00 per night. We will be in contact with you to notify you before proceeding to confirm any booking with the hotel.

ACCOMMODATION BOOKING
Please click the 'Search' button below then select 'Book Room' next to your preferred room type to confirm your accommodation.

If you have chosen to twin share, please list your preferred share partner below, and we will do our best to accommodate your request.

ACCOMMODATION

Accommodation is not included in your registration package and is at your own cost. We have negotiated special conference rates at the event hotel, RACV Royal Pines.

Accommodation preferences are based on availability. Once your registration has been processed, EWM will contact you to confirm your accommodation request and issue you an invoice for payment.

Please book your accommodation below to secure conference rates.

CREDIT CARD DETAILS & PAYMENT
To reserve your accommodation, you will need to provide your credit/debit card details. These will be stored securely and will be held as a guarantee for your booking and for any incidental charges (eg. room service, mini bar, laundry etc). Your accommodation costs will NOT be charged to the card you provide unless you cancel your accommodation within 30 days of arrival.

ROOM RATES (per night)

Single rooms (rate includes breakfast for 1): from $280.00 incl. GST
Twin rooms* (rate includes breakfast for 2): from $310.00 incl. GST
* If we are unable to allocate you to a twin room with a share partner, your accommodation will be upgraded to a single room at the standard rate from $280.00 per night. We will be in contact with you to notify you before proceeding to confirm any booking with the hotel.

ACCOMMODATION BOOKING
Please click the 'Search' button below then select 'Book Room' next to your preferred room type to confirm your accommodation.

If you have chosen to twin share, please list your preferred share partner below, and we will do our best to accommodate your request.

FLIGHTS

Flights are not included in your registration package. If you would like assistance from EWM to book your flight, please contact coesbconference@ewm.com.au with your requirements. Please note a booking fee will apply for any flight bookings made through EWM

Flights are NOT included in your registration. Please see the conference funding policy for how flight bookings must be made. Flight bookings paid by attendees CANNOT be reimbursed.

If your flight is to be arranged by the MQ Central Node, please contact Thi Huynh at thi.huynh@mq.edu.au who will be responsible for liaising with you and booking your flights. This includes keynote speakers and Advisory Board Members.

If your flight is to be paid by your University or Organisation, please contact your Node Administrator for further advice and assistance.

If you are unsure who is paying for your flights, please clarify with your Node Administrator or Jenny Morcom at jenny.morcom@mq.edu.au

If you do not fall into the above categories and would like assistance from EWM to book your flight, please contact coesbconference@ewm.com.au with your requirements. Please note a booking fee will apply for any flight bookings made through EWM. 

Optional group activities are scheduled for Thursday, 4 December 2025, from 2:30 PM to 5:30 PM. Please indicate your first and second preference for the activity you would like to participate in. Alternatively, you may select 'Time at Leisure' if you do not wish to join a group activity.

Please note: your preferred activity may be cancelled if minimum numbers are not reached.

CURRUMBIN WILDLIFE SANCTUARY

Experience the wonders of Currumbin Wildlife Sanctuary with a behind-the-scenes visit to one of the world’s busiest wildlife hospitals. Learn about conservation efforts, take part in a hands-on eco activity, and enjoy a special up-close encounter with one of the Sanctuary’s iconic koalas—guided by expert wildlife keepers.

STAND UP PADDLE BOARD AND KAYAK ADVENTURE

Discover the natural beauty of the Gold Coast from the calm waters of Budds Beach with a self-paced kayaking or stand-up paddle boarding adventure. After a short safety briefing, set off across tranquil waterways—keeping an eye out for dolphins, turtles and stingrays. Paddle to HOTA for a coffee break or explore the peaceful surrounds of Macintosh Island, where peacocks and swans roam freely. Life jackets and fishing kayaks are available for those looking to cast a line.

UNWIND & EXPLORE SURFERS PARADISE

Discover the heart of the Gold Coast in Surfers Paradise—where iconic skyscrapers meet sun-soaked beaches and rolling surf. Beyond the beachfront, enjoy boutique shopping, vibrant cafes along Cavill Avenue, and a modern foreshore buzzing with walkers and cyclists. From beachside dining and lively bars to unique cultural spots and outdoor adventures, Surfers offers a complete and unforgettable experience in one compact destination.

TIME AT LEISURE

Spend time at leisure enjoying all that RACV Royal Pines Resort has to offer. Tee off on the championship 27-hole golf course, unwind by the lagoon-style pool, or indulge in a treatment at the award-winning One Spa. For those after a more active escape, enjoy tennis courts, a fully equipped gym, or explore the scenic walking and running trails throughout the lush resort grounds. Families are well catered for too, with a dedicated kids’ water park, playground, and bike hire available. 
*Please note, the cost of any activities during 'Time at Leisure' are at your own expense.

Onsite childcare services through Coastal Babysitters will be available and complimentary for Centre Members. Please indicate below if you will require childcare services at the conference and advise the age and number of children requiring care.

If you’re unsure at this stage whether you’ll require childcare, please email coesbconference@ewm.com.au once your plans are confirmed so we can make the necessary arrangements. 

Please cast your vote for your favourite design from the top eleven finalists of the T-shirt competition.

The winning design will become the official T-shirt for the CoESB Conference 2025.

Please click here to view the designs.

Photos and/or video will be taken during the conference and may be used in future publications.

Please advise if you consent for ARC Centre of Excellence in Synthetic Biology and EWM to use your likeness in a photograph or video in any and all of its publications and presentations, including website entries; to authorise ARC CoESB and EWM to edit, alter, copy, exhibit, publish or distribute the photograph or video for purposes of publicising ARC CoESB programs or for any other lawful purpose; to waive the right to inspect or approve the finished product, including written or electronic copy, wherein your likeness appears; that these materials will become the property of ARC CoESB and EWM.